This Policy outlines the obligations which the Company has in managing the personal information it hold about its shareholders, potential shareholders, contractors and others.
The Company is bound by Australia’s National Privacy Principles (NPPs) contained in the Privacy Act 1988 (Cth) (Privacy Act). In summary, 'personal information' is information or an opinion relating to an individual which can be used to identify that individual.
Why does the Company collect personal information?
The Company collects personal information in order to conduct its business, to provide and market its services and to meet its legal obligations.
About whom does the Company collect personal information?
The type of information the Company may collect and hold includes (but is not limited to) personal information about:
- shareholders, business associates and potential shareholders and their employees
- suppliers and their employees
- prospective employees, employees and contractors; and
- other people who come into contact with the Company.
What kinds of personal information does the Company collect?
In general, the type of personal information the Company collects and holds includes (but is not limited to): names, addresses, contact details, occupations and other information which assist them in conducting their business, providing and marketing their services and meeting their legal obligations. In most cases, if personal information they request is not provided, they may not be able to supply the relevant product or service.
How does the Company collect personal information?
Personal Information you provide the Company will generally collect personal information by way of forms filled out by people, face-to-face meetings, interviews, business cards, telephone conversations and from third parties.
Personal Information provided by other people
In some circumstances the Company may be provided with personal information about an individual from a third party, for example a reference from another person.
How might the Company use and disclose your personal information?
The Company may use and disclose your personal information for the primary purpose for which it is collected, for reasonably expected secondary purposes which are related to the primary purpose and in other circumstances authorised by the Privacy Act. In general, the Company may use and disclose your personal information for the following purposes:
- to conduct its business
- to provide and market its services
- to communicate with you
- to purchase from you
- to comply with its legal obligations, and
- to help it manage and enhance its business.
To whom might the Company disclose your personal information?
The Company may disclose your personal information to:
- any relevant direct and indirect subsidiary corporations and partnerships of AHAVA Energy Ltd or any of their affiliates, and
- other companies or individuals who assist the Company in providing services or who perform functions on its behalf (such as mailing houses, specialist consultants)
- regulatory authorities, and
- anyone else to whom you authorise them to disclose it.
Sending information overseas
The Company will not send your personal information to recipients outside of Australia without:
- obtaining your consent (in some cases this consent will be implied), or
- otherwise complying with the NPPs.
The Company may disclose your personal information to relevant direct and indirect subsidiary corporations and partnerships of AHAVA Energy Ltd or any of their affiliates when consented to by you or otherwise authorised under the Privacy Act.
Some personal information which the Company collects may be 'sensitive information'. Sensitive information includes: information relating to a person's racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences and criminal record, that is also personal information; and health information about an individual.
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or where certain other limited circumstances apply (eg, where required by law).
Management of personal information
The NPPs require the Company to take reasonable steps to protect the security of personal information. The Company’s personnel are required to respect the confidentiality of personal information and the privacy of individuals. The Company takes reasonable steps to protect personal information held from misuse and loss and from unauthorised access, modification or disclosure, for example by use of physical security and restricted access to electronic records. Where the Company no longer requires your personal information for a permitted purpose under the NPPs, they will take reasonable steps to destroy it.
How does the Company keep personal information accurate and up-to-date?
The Company endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. It encourages you to contact it in order to update any personal information it holds about you. Contact details are set out on this website.
You have the ability to seek access to your personal information
Subject to the exceptions set out in the Privacy Act, you may seek access to the personal information which the Company holds about you by contacting us. The Company will require you to verify your identity and to specify what information you require. A fee may be charged for providing access. It will advise you of the likely cost in advance.
Updates to this Policy
This Policy will be reviewed from time to time to take account of new laws and technology, changes to our operations and practices and the changing business environment.